Job Purpose

To provide comprehensive administrative support to the Catering Services department, ensuring the efficient management of food ordering, stock control, invoicing, reporting, and financial administration. The post holder will play a key role in maintaining accurate records, supporting service delivery, and ensuring compliance with departmental procedures and financial processes.

Key Responsibilities

Process and manage food, beverage, disposable, chemical, and stationery orders using the Foodbuy procurement system. Place weekly patient meal orders and ensure stock levels are maintained to support service delivery. Co-ordinate seasonal and special event catering requirements, including Easter and Christmas ordering. Complete goods receipting ensuring discrepancies are recorded and investigated promptly. Manage invoice queries, arrange credits where required, and support accurate financial reconciliation. Produce weekly stock count documentation. Input and reconcile stock figures from catering stores and satellite areas. Assist with the monitoring of food wastage and stock usage trends.

Financial Administration

Complete weekly recharge calculations for services supplied to external departments and sites. Prepare and distribute costing information to the Finance Team. Maintain accurate financial records and reports as required.

Reporting and Data Management

Collect, maintain and distribute information required for ERIC and other statutory reporting. Produce, reports relating to meal provision, wastage, stock usage, and departmental activities. Provide administrative support to the Catering Management Team. Process annual leave and holiday requests on ESR as required.

Essential

Previous administrative experience in a busy office environment. Experience using Microsoft Office applications, particularly Excel, Word, and Outlook. Strong organisational and time management skills. Experience within a healthcare, catering, facilities, or hospitality environment. Knowledge of procurement, stock control, or invoice processing systems.

Key Skills and Competencies

Excellent organisational skills. Accuracy and attention to detail. Problem-solving and         decision-making skills. Ability to manage confidential information appropriately. Strong customer service focus.

About Us

Part of Compass Group UK&I, Medirest is the specialist healthcare operating company of Compass Group UK & Ireland, providing a full range of hotel services, including staff, patient and visitor catering, domestics, portering, security and reception, at over 130 NHS Trusts and private hospitals.

Job Reference: com/1409/71996004/52832802/STC #Medirest

Compass Group UK&I is committed to fostering an environment where every individual can truly be themselves at work and has equal opportunities to advance in their careers. We strive to build a culture that respects and celebrates the unique talents, beliefs, backgrounds, and abilities of all our team members. We want our colleagues to feel valued, empowered to reach their full potential, and to thrive - because diversity is our strength!