Hospitality And Events Coordinator

Season your career as an Administrator

We're recruiting an experienced Administrator who is friendly, adaptable and can confidently manage general administrative duties for Restaurant Associates on a full time basis, contracted to 35 hours per week. You'll be responsible for ensuring our offices run smoothly and efficiently and will be given every opportunity to progress within a company that invests in its people, celebrates individuality, and rewards and recognises employees who go beyond the plate.

Here's an idea of what your shift patterns will be: Rotating shifts

Here's what you need to know before applying:

Key Responsibilities:

Catering & Event Coordination

• Review menus and labels to ensure full allergen compliance.
• Coordinate bespoke menu creation in collaboration with chefs and clients.
• Handle last-minute catering requests and ensure timely responses.
• Track, manage, and charge for order cancellations where applicable.
• Communicate regularly with chefs to ensure all operational needs are met.
• Liaise with external caterers. 
• Create and manage event quotes and costings.
• Maintain and monitor catering bookings via various teams.

Administrative Support

• Provide administrative assistance to the Assistant Manager and Head of Department.
• Handle and submit the Weekly Financial Report (WFR).
• Assist in preparing weekly kitchen business briefings.
• Monitor team communication channels and escalate issues when needed.
• Seek confirming for unclear or unusual inputs on Order Confirmation documents.
• Manage invoices and ensure timely payment processing.
• Support with permit applications and Risk Assessment & Method Statements (RAMS).
• Request and compare supplier quotes for equipment and catering needs.
• Oversee equipment ordering and maintain accurate records.
• Support with HR tasks.

Communication & Cross-Department Liaison

• Act as the primary point of contact for other departments regarding catering and hospitality needs.
• Ensure efficient communication flow between the kitchen, front-of-house, and external stakeholders.

Our ideal Administrator will:

• Strong communication and interpersonal skills
• Excellent organisational and multitasking abilities
• High attention to detail, especially with allergen and dietary requirements
• Proficient in administrative tools and catering software (e.g., CSS, WFR)
• Prior experience in hospitality, catering, or event coordination is desirable
• Proficiency in Excel, Word and other Microsoft software.
• Experience in similar fields.

Restaurant Associates provides brilliant hospitality through our food, drink and services. We work with our partners and collaborate with our clients to achieve great things together. Every day, our teams of passionate hospitality professionals strive for excellence in delivering employee dining and hospitality to some of the UK's leading workplace as well as inspiring exceptional experiences in iconic cultural and heritage destinations.

Job Reference: com/2705/76425002/52810298/BU #RA Group

Compass Group UK&I is committed to fostering an environment where every individual can truly be themselves at work and has equal opportunities to advance in their careers. We strive to build a culture that respects and celebrates the unique talents, beliefs, backgrounds, and abilities of all our team members. We want our colleagues to feel valued, empowered to reach their full potential, and to thrive - because diversity is our strength!