Project Coordinator - AI/ML Projects

Project Coordinator – AI/ML Projects | Full time, hybrid/mobile working London/Birmingham, 12-month FTC 

£60,000 + excellent benefits including healthcare, wellbeing support, 23 days' annual leave plus bank holidays, life assurance, travel expenses, and more. 

We’re looking for a proactive and adaptable Project Coordinator to work on our cutting-edge AI/ML workforce management tool. In this exciting role you’ll assist in project management planning, coordinating, and executing deployment and change management activities for our brand-new artificial intelligence/machine learning tool. This includes supporting project tracking, stakeholder engagement, training, communications, and monitoring adoption across diverse world-class sports and entertainment venues. 

This is a flexible hybrid/mobile role working remotely, from either our London or Birmingham offices, and occasional travel to venues. 12-month fixed term contract initially, with the possibility of a permanent role in future.  

We are Levy  

Levy is about elevating experiences. We are a leading global hospitality partner, designing and delivering unforgettable guest moments that prioritise people and the planet.  

Trusted by some of the world’s most iconic stadiums, entertainment venues, and major events – including Wimbledon, Twickenham, Tottenham Hotspur Stadium, Edgbaston, the SEC and ExCeL London – we bring experiences to life with passion and precision.  

Our mission is to succeed the right way. From pioneering tech and seamless operations to show-stopping menus and exceptional service, we use insight and innovation to understand guests, improve the customer journey, reduce environmental impact, and support local communities.  

We are a passionate, diverse team of venue specialists dedicated to making the planet better for future generations.  

Project Coordinator – The role 

• Support the Senior Project Manager in planning and coordinating deployment activities for the AI/ML workforce management (WFMAIML) tool.
• Assist with project documentation, scheduling, and progress tracking.
• Coordinate logistics for training sessions, workshops, and venue rollouts.
• Help prepare and distribute communications and training materials to venue teams.
• Liaise with venue managers and staff to gather feedback, monitor readiness, and address concerns.
• Track adoption metrics and support the collection of feedback for continuous improvement.
• Assist in tailoring change management approaches for different venue types and operational cultures.
• Maintain project records, action logs, and risk registers.
• Support the organisation and facilitation of meetings, including SteerCos and technical working groups.
• Escalate issues and risks to the Senior Project Manager as needed.

What we’re looking for 

• Previous experience supporting projects or change initiatives, ideally in a multi-site or operational environment.
• Strong organisational and coordination skills, with attention to detail.
• Excellent communication and interpersonal skills.
• Comfortable working with diverse teams and stakeholders.
• Proactive, adaptable, and able to manage multiple tasks simultaneously.
• Competent with Microsoft Office (Word, Excel, PowerPoint, Teams) and project management tools.
• Willingness to travel to venues as required.
• Hospitality, events, or venue-based operations is a bonus!

What you’ll get in return  

• Competitive salary and full company benefits
• 23 days' annual leave plus bank holidays, your birthday off, and a holiday purchase scheme 
• Travel and accommodation expenses 
• Healthcare & wellbeing: Aviva Digicare, Medicash (dental, optical, therapy treatments) 
• Mental health support: 24/7 Employee Assistance Programme
• Family benefits: 2 days’ additional leave after returning from maternity leave, day off for your baby’s first birthday, enhanced family leave 
• Perks & discounts: Shopping, entertainment, and travel discounts, 20% off Nuffield Health and 10% off PureGym memberships 
• Financial wellbeing: Pension scheme, Life Assurance, preferred rates on salary finance products 
• Development opportunities: Professional subscriptions, ongoing training and structured career pathways 

Why Join Us? 

Levy UK & Ireland is part of Compass Group, the world’s largest catering company, and a vibrant leader in hospitality. 

We believe in celebrating individuality and building inclusive teams where everyone feels they belong. Our diverse team fuels creativity, innovation, and excellence. 

We are proud to be an equal opportunities employer and welcome candidates from all backgrounds to join us in creating a supportive, empowering workplace where everyone can thrive. 

Together, we create unforgettable experiences – and shape the future of hospitality.